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Final Manuscript Preparation Guidelines for Journal of English and Applied Linguistics

This document provides details on typesetting and layout requirements pertaining to final manuscript submission to Journal of English and Applied Linguistics.

Checklist for Final Submission of the Manuscript:

  1.  Ensure that the following information is included in your final submission:
     Title of the paper
    • Author/s's information (name and affiliation)
    • Abstract
    • Keywords
    • Main body of the text
    • References
    • Appendices if there are any,
    • Author/s's bio profile with email address
    • Acknowledgements (if there are any),
    • Declaration of Conflict of Interest
    • Declaration of AI use
    • Use of chatbots, machine translations, and automatic paraphrasers at the different stages of writing the article must be declared.The parts generated by the aforementioned digital writing tools must be described.
Statement of Originality

"The author/s of this manuscript attest/s that this work is the result of original study, that it is not currently under review in other journals, that it was not published before in any format except in abstract form in conferences/university repositories, and that its similarity index with a similarity detection software is 10% or below."

Please note that we screen your submission before and after the review process. Do not store your documents in the Turnitin's database as it will result in higher similarity once we run your article in Turnitin. Only 10% similarity with Turnitin is acceptable.

  1. Ensure that your in-text citations dovetail with your reference entries. We encourage the use of Reciteworks.com for in-text and reference checks.
  2. Submit your article and the copyright form in the submission link provided.

Formatting Requirements

  • Do not include page numbers, headers, or footers. These will be added by the editors.
  • Write your article in English (unless the journal expressly permits non-English submissions).
  • Submit your manuscript, including tables, figures, appendices, etc., as a single file (Word, RTF, or PDF files are accepted).
  • Page size should be 8.5 x 11-inches.
  • All margins (left, right, top and bottom) should be 1.5 inches (3.8 cm), including your tables and figures.
  • Single space your text.
  • Use a single column layout with both left and right margins justified.
  • Font:
    1. Main Body—12 pt. Times or the closest comparable font available
    2. Footnotes—10 pt. Times or the closest comparable font available
  • If figures are included, use high-resolution figures, preferably encoded as encapsulated PostScript (eps).
  • Copyedit your manuscript.
  • When possible, there should be no pages where more than a quarter of the page is empty space.

Additional Recommendations

Indenting, Line Spacing, and Justification

Indent all paragraphs except those following a section heading. An indent should be at least 2 em-spaces.

Do not insert extra space between paragraphs of text with the exception of long quotations, theorems, propositions, special remarks, etc. These should be set off from the surrounding text by additional space above and below.

Don't "widow" or "orphan" text (i.e., ending a page with the first line of a paragraph or beginning a page with the last line of a paragraph).

All text should be left-justified (i.e., flush with the left margin—except where indented). Where possible, it should also be right-justified (i.e., flush with the right margin). "Where possible" refers to the quality of the justification. For example, LaTeX and TeX do an excellent job of justifying text. Word does a reasonable job. But some word processors do a lousy job (e.g., they achieve right justification by inserting too much white space within and between words). We prefer flush right margins. However, it is better to have jagged right margins than to have flush right margins with awkward intra- and inter-word spacing. Make your decision on whichever looks best.

Language & Grammar

All submissions must be in English. Except for common foreign words and phrases, the use of foreign words and phrases should be avoided.

Authors should use proper, standard English grammar. The Elements of Style by William Strunk, Jr. and E. B. White (now in its fourth edition) is the "standard" guide, but other excellent guides (e.g., The Chicago Manual of Style, University of Chicago Press) exist as well.

Article Length

Short articles should not be more than 4,000 words; Long articles should not exceed 7,000 words (including abstract, notes, main text, appendices, and references).

Colored text

Set the font color to black for the majority of the text. We encourage authors to take advantage of the ability to use color in the production of figures, maps, etc., however, you need to appreciate that this will cause some of your readers problems when they print the document on a black & white printer. For this reason, you are advised to avoid the use of colors in situations where their translation to black and white would render the material illegible or incomprehensible.

Please ensure that there are no colored mark-ups or comments in the final version, unless they are meant to be part of the final text. (You may need to "accept all changes" in track changes or set your document to "normal" in final markup.)

Emphasized text

Whenever possible use italics to indicate text you wish to emphasize rather than underlining it. The use of color to emphasize text is discouraged.

Font faces

Except, possibly, where special symbols are needed, use Times or the closest comparable font available. If you desire a second font, for instance for headings, use a sans serif font (e.g., Arial or Computer Modern Sans Serif).

Font size

The main body of text should be set in 12pt. Avoid the use of fonts smaller than 6pt.

Foreign terms

Whenever possible, foreign terms should be set in italics rather than underlined.

Headings

Headings (e.g., start of sections) should be distinguished from the main body text by their fonts or by using small caps. Use the same font face for all headings and indicate the hierarchy by reducing the font size. There should be space above and below headings.

Main text

The font for the main body of the text must be black and, if at all possible, in Times or closest comparable font available.

Titles

Whenever possible, titles of books, movies, etc., should be set in italics rather than underlined.

Footnotes

Footnotes should appear at the bottom of the page on which they are referenced rather than at the end of the paper. Footnotes should be in 10 pt. Times or closest comparable font available, they should be single spaced, and there should be a footnote separator rule (line). Footnote numbers or symbols in the text must follow, rather than precede, punctuation. Excessively long footnotes are probably better handled in an appendix. All footnotes should be left and right-justified (i.e., flush with the right margin), unless this creates awkward spacing.

Tables and Figures

To the extent possible, tables and figures should appear in the document near where they are referenced in the text. Large tables or figures should be put on pages by themselves. Avoid the use of overly small type in tables. In no case should tables or figures be in a separate document or file. All tables and figures must fit within 1.5" margins on all sides (top, bottom, left and right) in both portrait and landscape view.

Mathematics

Roman letters used in mathematical expressions as variables should be italicized. Roman letters used as part of multi-letter function names should not be italicized. Whenever possible, subscripts and superscripts should be a smaller font size than the main text.

Short mathematical expressions should be typed inline. Longer expressions should appear as display math. Also expressions using many different levels (e.g., such as the fractions) should be set as display math. Important definitions or concepts can also be set off as display math.

Equations should be numbered sequentially. Whether equation numbers are on the right or left is the choice of the author(s). However, you are expected to be consistent in this.

Symbols and notation in unusual fonts should be avoided. This will not only enhance the clarity of the manuscript, but it will also help insure that it displays correctly on the reader's screen and prints correctly on her printer. When proofing your document under PDF pay particular attention to the rendering of the mathematics, especially symbols and notation drawn from other than standard fonts.

References

It is the author's obligation to provide complete references with the necessary information. After the last sentence of your submission, please insert a line break—not a page break—and begin your references on the same page, if possible. References should appear right after the end of the document, beginning on the last page if possible. References should have margins that are both left and right- justified. You may choose not to right-justify the margin of one or more references if the spacing looks too awkward.

All cited works in the manuscript and the list of references should follow the APA style (7th edition). Arrange the list of reference in hanging indentation. Only works cited in the text are to be included on the reference list.

Examples:

Book

Biber, D., Johansson, S., Leech, G., Conrad, S., & Finegan, E. (1999). Longman grammar of spoken and written English. Longman.

Chapter in an Edited Book

Kaplan, R. B. (1987). Cultural thought patterns revisited. In U. Connor, & R. Kaplan (Eds.),Writing across languages: Analysis of L2 text (pp. 9-21). Addison-Wesley.

Several Volumes of a Multivolume Work

Harris, K. R., Graham, S., & Urdan T. (Eds.). (2012). APA educational psychology handbook(Vols. 1–3). American Psychological Association.

Journal Article

Biber, D., Conrad, S., & Cortes, V. (2004). If you look at . . .: Lexical bundles in university teaching and textbooks. Applied Linguistics, 25(3), 371–405.

Magazine Article

Lyons, D. (2009, June 15). Don’t ‘iTune’ us: It’s geeks versus writers. Guess who’s winning. Newsweek, 153(24), 27.

Newspaper Article

Rucker, P., & Parker A. (2018, January 8). White House struggles to silence talk of Trump’s mental fitness. The Washington Post. https://www.washingtonpost.com/

Blog Post

MiddleKid. (2007, January 22). Re: The unfortunate prerequisites and consequences of partitioning your mind. Science. http://scienceblogs.com/pharyngula/2007/01/the_unfortunate_prerequisites.php

Entry in an Online Dictionary

Merriam-Webster. (n.d.). Linguistics. In Merriam-Webster.com dictionary. Retrieved January 5, 2023, from https://www.merriam-webster.com/dictionary/semantics

Wikipedia

Linguistics. (2023, April 13). In Wikipedia. https://en.wikipedia.org/wiki/Linguistics

Unpublished Dissertations or Thesis

Reyes, J. (2014). Spirituality in the Workplace [Unpublished doctoral dissertation]. De La Salle University.

Webpage on a Website

Toner, K. (2020, September 24). When Covid-19 hit, he turned his newspaper route into a lifeline for senior citizens. CNN. https://www.cnn.com/2020/06/04/us/coronavirus-newspaper-deliveryman-groceries-senior-citizens-cnnheroes-trnd/index.html

For more examples, please check the APA Style website (https://apastyle.apa.org/) or our latest issue, in its electronic version.