DLSU-Computer Facilities and Operations information system

Date of Publication

1992

Document Type

Bachelor's Thesis

Degree Name

Bachelor of Science in Computer Science

College

College of Computer Studies

Department/Unit

Computer Science

Abstract/Summary

The Computer Facilities and Operations (CFO) office is a unit in De La Salle University involved in the management and control of computer facilities acquisition, allocation and maintenance services and the acquisition and distribution of computer supplies. They are tasked of ensuring optimal availability of computer facilities and supplies to various users and to produce diversified reports on these resources. With the numerous computer resources of the University, the management task of the CFO is considered difficult taking into account that the office relies heavily on a manual-based information system. Undoubtedly and inevitably, the University will be acquiring more of these resources on a regular basis due to the endless needs of various users. Such situation makes it all the more difficult for CFO to manage these computer resources. At present, CFO is faced with various complex problems as a result of the manual-based information system that they are currently practicing. With the present system, the method of gathering data lacks systematic order and logical processing. More so, gathered data are repetitious to some extent. Furthermore, the task of record-keeping is found to be tedious taking into consideration those numerous and bulky logbooks and other paper materials that have to be retrieved and kept every now and then. These result to difficulties in procuring accurate and timely information and producing reports vital for the smooth operations and decision-makings of the CFO. Conclusively, these problems contribute to the inefficient management and operations of the CFO and difficulty in meetings its organizational objectives. For these reasons, a systematic stream of operations was designed to eliminate or at least narrow down these problems. A systematic stream of operations pertain to a computer-based information system--which is considered to be the best feasible solution to the problems the CFO is currently facing. To come up with a computer-based information system, a series of studies should be undertaken to fully determine the problems and what causes these problems. Various possible solutions should also be taken into consideration and the best and applicable one should be chosen. The series of steps to come up with a computer-based information system performed by the group are well-documented in the succeeding pages. In Chapter 1, a brief background of the CFO was documented. With this, the group was able to define its objectives as well as in this part where the study group determined and documented the significance of doing such a study. After which a methodology was chosen that would help the group in the process of developing an information system. Chapter 2 exhibits some related literature examined by the group so as to lead them to a better system design. In Chapter 3, the identified assumptions and operational terms which make the study more clear and precise were noted down. Furthermore, theories used in the study were also listed. Chapter 4 presents a documentation of the study and analysis of the existing system of the CFO. With the help of the methodology, the system was thoroughly examined in a well understood manner. Moreover, the flow of data and operations determined and the problems identified were catalogued. Chapter 5 is an introductory to the proposed system wherein an overview of the capabilities of the proposed system is presented together with the scope and objectives of the new system. Chapter 6 contains a detailed account and design of what the proposed system should be. The documentation techniques of the chosen methodology enabled the group to show explicitly the operations involved in the proposed system. Corollary to this is Chapter 7 whereby implementation and installation procedures and plans are stated in detail. Chapter 8 consists of the system justification in implementing the new system. The cost-benefit analysis if presented together with the statement of benefits that can be obtained in the implementation of the new system. Finally, Chapter 9 entails the conclusion of the study disclosed by the group. It includes also some recommendations pertaining to some foreseeable enhancements that can be performed in the proposed system. The implementation of the computer-based information system will certainly create a great impact on the operations of the CFO. It will surely become the real essence and substance of the organization through which data is collected, transmitted, stored, manipulated and displayed with less effort and time. Information and other vital reports can now be easily and quickly retrieved and generated which would aid in the decision-making process. With all the benefits that can be obtained in the implementation of the new system, CFO can now manage all of the University's computer resources effectively and efficiently despite the increasing number of these resources each year.

Abstract Format

html

Language

English

Format

Print

Accession Number

TU07911

Shelf Location

Archives, The Learning Commons, 12F, Henry Sy Sr. Hall

Physical Description

308 numb. leaves ; Computer print-out.

Keywords

Information storage and retrieval systems; Operating systems (Computers); De La Salle University Computer Facilities and Operations; Information services

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